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Dial4Help 1.855.738.2891How to Reprint a W-2 in QuickBooks Desktop – Step-by-Step Guide
Quote from ember on March 7, 2025, 5:33 amIf you need to reprint a W-2 in QuickBooks Desktop, whether for an employee who lost their original copy or for your records, the process is simple. QuickBooks allows you to reprint W-2 forms quickly from the Payroll Center. Follow the steps below to ensure accurate and hassle-free reprinting. If you need expert assistance, you can also call 1.855.738.2891 for support.
Steps to Reprint a W-2 in QuickBooks Desktop
Step 1: Open the Payroll Tax Forms & W-2s
- Launch QuickBooks Desktop and go to the Employees menu.
- Click on Payroll Center to access payroll-related tasks.
- Navigate to the File Forms tab.
- Select Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal and click Create Form.
Step 2: Choose the Employee and W-2 Form
- Click All Employees or select a specific employee from the list.
- Choose the correct Tax Year for the W-2 you need to reprint.
- Click OK to generate the W-2 form for review.
Step 3: Print the W-2 Form
- Once the W-2 form appears, review it for accuracy.
- Click on Print to generate a copy.
- If printing on pre-printed W-2 forms, ensure you have compatible W-2 forms that meet IRS standards.
- If you need to print multiple W-2s, select the batch print option.
Step 4: Distribute and Store the W-2
- Give the reprinted W-2 to the employee in a sealed envelope to protect sensitive information.
- Retain a copy for your records in compliance with IRS regulations.
Need Help? Call QuickBooks Support at 1.855.738.2891
If you encounter any issues while reprinting W-2 forms in QuickBooks Desktop—such as missing payroll data, incorrect information, or printing errors—QuickBooks experts are available to assist you. Dial 1.855.738.2891 for real-time support to ensure smooth W-2 processing.
If you need to reprint a W-2 in QuickBooks Desktop, whether for an employee who lost their original copy or for your records, the process is simple. QuickBooks allows you to reprint W-2 forms quickly from the Payroll Center. Follow the steps below to ensure accurate and hassle-free reprinting. If you need expert assistance, you can also call 1.855.738.2891 for support.
Steps to Reprint a W-2 in QuickBooks Desktop
Step 1: Open the Payroll Tax Forms & W-2s
- Launch QuickBooks Desktop and go to the Employees menu.
- Click on Payroll Center to access payroll-related tasks.
- Navigate to the File Forms tab.
- Select Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal and click Create Form.
Step 2: Choose the Employee and W-2 Form
- Click All Employees or select a specific employee from the list.
- Choose the correct Tax Year for the W-2 you need to reprint.
- Click OK to generate the W-2 form for review.
Step 3: Print the W-2 Form
- Once the W-2 form appears, review it for accuracy.
- Click on Print to generate a copy.
- If printing on pre-printed W-2 forms, ensure you have compatible W-2 forms that meet IRS standards.
- If you need to print multiple W-2s, select the batch print option.
Step 4: Distribute and Store the W-2
- Give the reprinted W-2 to the employee in a sealed envelope to protect sensitive information.
- Retain a copy for your records in compliance with IRS regulations.
Need Help? Call QuickBooks Support at 1.855.738.2891
If you encounter any issues while reprinting W-2 forms in QuickBooks Desktop—such as missing payroll data, incorrect information, or printing errors—QuickBooks experts are available to assist you. Dial 1.855.738.2891 for real-time support to ensure smooth W-2 processing.